Funds Administrator
Ministry of Foreign Affairs & Trade
📍 Wellington (NZ) ⏳ 02/08/2025
💰 $64,940.00—75,000 NZD 🕔 Full Time
Do you have a passion for making a tangible impact through international development? We’re looking for a Funds Administrator to take charge of coordinating and overseeing high-profile funding initiatives across South and Southeast Asia (SSEA). This role offers you the unique opportunity to directly influence funding decisions that support New Zealand's diplomatic goals and international partnerships. As part of our Americas and Asia Group (AAG), you’ll be at the heart of key programmes that advance New Zealand’s interests across the globe. From guiding applicants to managing the financial integrity of multi-million-dollar funds, this role is perfect for someone with a strong sense of responsibility, a strategic mindset, and a collaborative spirit.
Key Responsibilities - Ngā Haepapa Matua
Growth Fund Coordination & AAG Fund: Lead the coordination of the SSEA Growth Fund (SGF) and AAG Fund, ensuring seamless fund delivery from start to finish, and providing expert guidance to applicants across New Zealand government agencies and international posts.
Operational and Programme Coordination: Keep our operations running smoothly—track multiple streams of work, drive team meetings, maintain key registers, and support internal reporting and planning.
Event and Engagement Coordination: Organise high-impact events and workshops, bringing together stakeholders to share insights and foster collaboration, while ensuring flawless execution.
Financial Coordination: Work with the Group Business Manager to manage budgets, monitor expenditure, ensure compliance with procurement policies, and keep the financial wheels turning smoothly.
Who are we looking for? - Mā wai te mahi nei?
Proven experience in managing funding processes, operational projects, or programmes.
Strong financial savvy—budgeting, forecasting, and expenditure tracking come naturally to you.
Excellent organisational skills—you're known for juggling competing priorities with ease.
An ability to communicate and collaborate effectively with diverse teams and external stakeholders.
Advanced proficiency in Microsoft Excel, Word, and project management tools.
A commitment to accuracy and attention to detail, ensuring flawless reporting and compliance.
An understanding of The Treaty of Waitangi/Te Tiriti, Te Reo Māori, and Māori cultural practices is a bonus!
To Apply/Interested? - Me pēhea te tuku tono
Apply today with your CV and cover letter. Please tailor your cover letter to the position and outline why you think you would be a good fit.
To be considered for this position at Ministry of Foreign Affairs and Trade you must be a NZ citizen. You must also be able to obtain and maintain a New Zealand security clearance. Ordinarily, to obtain this level of clearance candidates must have sufficient checkable background in countries where meaningful and reliable checks can be undertaken. Where requisite checks are unable to be made, the candidate application may not be able to be progressed.
Please let us know if you need any support or have any access requirements that will help you through the recruitment process. If you have any questions or issues applying, please contact recruitment@mfat.govt.nz
