Operations Associate
ERA
📍Remote (Global) 🕔 Full Time
💰$54,000 - $60,700 USD ⏳ 29/09/2025
We are looking for strong operations talent for our portfolio of projects. This includes (but is not limited to) our core research fellowships, special projects, conferences, etc. As an Operations Associate, you will work closely with our operations team to build and maintain the systems that power ERA's mission, executing core processes such as financial management, HR operations, and event logistics for our fellowship programmes. This is an opportunity to shape scalable operational infrastructure at one of the biggest capacity-building non profits in AI Safety & Governance, enabling a high-impact research community in Cambridge.
Skills, Knowledge and Expertise
Expected
Exceptional organisational skills with meticulous attention to detail
Strong problem-solving mindset, with the ability to anticipate and proactively address operational challenges
Demonstrated ability to work independently, take initiative, and manage multiple priorities effectively
Capacity to learn quickly about new systems and seek external advice when needed
Excellent communication skills, both written and verbal
Nice to Have
Experience in financial management and budgeting
Ideally, previous experience in operational roles within academic, research, or non-profit environments
Knowledge of core research areas in AI safety is a plus
Responsibilities
Oversee the operational delivery of ERA’s fellowship programmes, conferences, and other fieldbuilding initiatives, ensuring a seamless and positive experience for fellows, mentors, and staff
Collaborate with the Programmes Team to manage logistics for application and selection processes
Coordinate onboarding for new fellows, including visa sponsorship, immigration compliance, and essential documentation
Plan and manage logistics for program events, including speaker sessions, workshops, flagship initiatives, and ERA’s end-of-fellowship Research Symposium
Arrange travel and accommodation for fellows, ensuring a smooth experience aligned with program needs
Manage financial operations for the program, including budget oversight, financial reporting, stipend and reimbursement processing, and compliance
Develop, maintain, and improve efficient internal systems for HR processes, record-keeping, and compliance
Ensure adherence to relevant legal, regulatory, and institutional policies across all operations
