Operations Manager

Macroscopic Ventures

📍Remote (Global) 🕔 Full Time
💰$85,000 – $100,000 🔄 Rolling Applications

We’re seeking a detail-oriented Operations Manager to streamline our organizational functions and support our grantmaking initiatives. This role offers significant responsibility across multiple domains essential to our operational success. The Operations Manager will manage our grant pipeline, help with day-to-day finances, manage compliance, visa, and insurance processes, and assist with HR and IT. This role is generalist in nature, and the Operations Manager will work on a wide range of operational projects for the organization. You’ll report to Daniel Kestenholz, COO.

Impact in this role

Macroscopic Ventures has allocated $30 million to combined grantmaking and impact investing in 2025, with plans to scale funding further in subsequent years. In this role, you’ll streamline our processes and help our team deploy these resources more effectively. Your work will directly strengthen our ability to support high-impact projects while building the operational foundation we need to grow.

Key Responsibilities

• Grant management

  • Serve as primary liaison with grantees and philanthropic partners

  • Manage grant pipeline, remove roadblocks, and track progress

  • Process grant agreements and conduct due diligence

  • Ensure grantee reporting compliance and documentation

  • Assist with monitoring and evaluation of grant outcomes

• Financial management

  • Process payments including invoices, reimbursements, payroll, and grants

  • Manage expenses, company cards, and receipts collection

• Banking & investments

  • Process private investments and manage relationships

  • Build and maintain banking and brokerage relationships

  • Implement risk monitoring systems

• Legal & compliance

  • Manage contracts for employees, contractors, NDAs, grants, and investments

  • Coordinate visa and immigration matters for international staff

  • Oversee insurance

• IT & communications

  • Maintain digital infrastructure, hardware, and software

  • Keep website content up to date

  • Handle incoming general inquiries and emails

Skills & Abilities

• Essential skills and abilities

  • Exceptional learning ability and ability to pick up new skills quickly.

  • Strong conscientiousness, work ethic, and reliability

  • Able to stay calm under pressure and juggle multiple competing priorities

  • Excellent judgment, critical thinking, and decision-making abilities

  • A high degree of organization and attention to detail

  • Continuous improvement mindset

  • Genuine enthusiasm for solving operational challenges

  • Strong written and verbal communication skills

  • Project management experience in any sector

• Team & cultural fit

  • Alignment with our values: suffering-focused ethics and longtermism

  • Interested in staying longterm — we’re looking for someone willing to commit to the role for at least two years

  • Ability to thrive in a remote team environment

  • Collaborative approach to work and service-oriented

• Additional considerations

  • Experience in nonprofit operations beneficial but not required

  • European/UK time zone preferred

  • German language skills helpful but not essential

  • This is a full-time role, though we’re open to candidates starting at 60-80% time commitment with a path to full-time as the position evolves.

Application Process

• First stage: Complete this application form.

• Second stage: Initial interview (30 minutes)

• Third stage: Paid work test(s) (2–6 hours)

  • Please note: candidates must have the legal right to work in the location where the task is performed.

• Fourth stage: Second interview (1 hour) and reference checks

• Fifth stage: 2-5 day work trial

  • We understand that a work trial is a significant time commitment. An honorarium will be provided to all candidates who complete the trial.

  • We’re excited to work with the final candidate(s) to arrange a work trial and are committed to being flexible and accommodating. If you’re interested in applying but believe a work trial might not be possible for you, please don’t hesitate to get in touch.

The starting date for the position will be determined together with the successful applicant.

We’re open to candidates from a wide range of backgrounds for this role, and encourage you to apply, even if you don’t meet every listed qualification.

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